Registration

General Terms and Conditions for Registration

These General Terms and Conditions are valid for each attendee registered for the IFLA World Library and Information Congress, 17 - 23 August 2013 in Singapore (hereafter referred to as the "Congress").

Any person, delegate, accompanying person, student, media representative, speaker, or exhibitor is considered an attendee.

Congress Registration

The registration deadlines are as follows:

Only fully completed registrations will be accepted. The registration fee is based on the date of the receipt of the registration and the payment in full in accordance with the deadlines mentioned above. Should one deadline be missed, the next applicable fee will be charged automatically. The registration will only be confirmed upon receipt of payment in full. Each participant will receive electronic confirmation of their registration.

For those delegates who have restrictions by their country on the transfer of funds to another country (either by bank or credit card), you are welcome to contact the conference secretariat to register and discuss the possibility of on-site payment. The date of registration will determine which fee will be applied; early, standard or on-site.

If the maximum attendee capacity is reached, the organisers reserve the right to refuse any registration.

To be eligible to register for the Congress, attendees must be at least 18 years old. Attendees may be asked to present an official identity card stating their age.

Registration Fees

The registration fee for regular delegates includes entry to all sessions, the exhibition area, the poster area, the Opening Ceremony, the Closing Session, the Exhibition Opening Party, the Cultural Evening and one library visit (based on availability).

The registration fee for one-day registrations includes entry to all sessions on the day of registration, the exhibition area on the day of registration (if applicable), the poster area on the day of registration (if applicable) and to the official Congress Reception on the day of registration (if applicable).

The registration fee for accompanying persons includes entry to the exhibition area, the Opening Ceremony, the Closing Session, the Exhibition Opening Party and the Cultural Evening as well as one library visit (based on availability) and one half-day sightseeing tour. Only one accompanying person can be registered per delegate.

All IFLA members are entitled to register at published member rates—just be sure to include your IFLA membership code on the registration form. If you don’t know your membership code, please contact membership@ifla.org. 

However, if you are member of a national association which is the member of IFLA, please contact your national association for their correct membership number. This number should be entered on the registration form.

At the December 2011 Meeting, the IFLA Governing Board established a new affiliate membership category for non-salaried persons. IFLA members from this category can register for the congress at the same rate as the student rate.

To be able to register as a student, you must present a proof of full-time enrollment at a recognised university or college for both the time of registration and during the Congress. New Graduate Student IFLA Members are also eligible to register in this category. They must provide a copy of their diploma to receive their name badge.

To register as a media representative, please contact K.I.T. Group at wlic2013-registration@kit-group.org in order to receive a media registration form. There is no registration fee for accredited media representatives. However, to register as a media representative, you must submit a copy of your official press card.

Group Registration

Group Registration will be accepted for a minimum of 10 participants.

Please contact K.I.T. Group  for further information:
E-mail:  wlic2013-registration@kit-group.org
Tel.:     +49 30 24 60 3-380
Fax:     +49 30 24 60 3-999

Congress Material

If the registration form and full payment are received no later than the early registration deadline (15 May 2013) a Congress bag is included in the registration fee for full delegates, students, speakers and media representatives. If the registration form and/or full payment are received after the early registration deadline, the Congress Secretariat cannot guarantee that a Congress bag will be available. Day Delegates receive a Day Bag. All Congress materials will be handed out onsite at the Congress bag counter.

Accepted Methods of Payment

1. Credit Card
Visa, AMEX or Eurocard/Mastercard are accepted.
Credit cards are debited in SGD.

2. Bank Transfer
Account Holder: K.I.T. Group GmbH, Commerzbank
AG, Kurfürstendamm 237, DE-10719 Berlin

Bank Sorting Code 100 800 00
K.I.T. Group Account Number: 0514 0018 05
SWIFT-CODE: DRESDEFFXXX
IBAN: DE39 10080000 05140018 05
Reference: Participant number, name, code
(e.g. WLIC 2013)

Please make sure all bank fees are covered by the submitting account and that the payment is free of charge for the receiver account. Please mention your first and last name and "WLIC 2013" on the bank transfer. All bank transfers must be made by 31 July 2013.

Letter of Confirmation / Payment Receipt

A letter of confirmation / payment receipt will be sent by email once the Congress Secretariat has received the fully completed registration form and the related payment.

Please bring this confirmation to the Congress venue and go directly to the Self Printing Terminals. The barcode on this document will allow you to print your Congress name badge.

General Information

In addition to the payment receipt, general City/Congress information will be sent to all delegates by email approximately six weeks prior to the Congress in addition to being available on the Congress website. This will provide information and advice helping you to prepare for your visit in Singapore and attendance at IFLA WLIC 2013.

Please be certain to submit your email address when registering.

Letter of Invitation

Individuals requiring an official Letter of Invitation can request one through the Congress website. The Letter of Invitation does not financially obligate the Congress organisers in any way. All expenses incurred in relation to the Congress are the sole responsibility of the attendee.

Visa Requirements

It is the sole responsibility of the attendee to take care of his / her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of the Congress. When the registration has already been paid, the registration fee minus a handling fee of 82 SGD will be refunded after the Congress if the visa was applied for in time, and proof of this, together with an official notice from the embassy confirming that a visa could not be granted, is forwarded to the Congress Secretariat.

Certificate of Attendance

A Certificate of Attendance for regular delegates and students can only be acquired in the designated areas in the congress centre. It cannot be issued after the Congress.

Registration Cancellation Policy

Notification of cancellation must be made in writing and sent to the Congress Secretariat Registration Department by email or fax. The notification must include all the relevant information regarding the bank account to which a possible refund may be remitted.

If the written notification of cancellation is received before 15 May 2013 the paid registration fee less an administration fee of 82 SGD will be refunded. No refunds will be made for cancellations received after this date. Credit will not be given for unattended events or early termination of attendance.

Registration Name Change

A handling fee of 82 SGD will be charged for every name change to an existing Congress registration. A new registration form for the substitute attendee should be submitted, as well as a proof for the reduced fee if applicable. Name changes will only be accepted until the standard registration deadline indicating clearly the new and old name. After the standard registration deadline (14 August 2013), all name changes must be carried out onsite.

Lost Name Badge

The name badge must be worn at all times during the Congress. Access to the Congress facilities will not be granted without a proper name badge. If an attendee loses, misplaces or forgets the name badge, a handling fee of 82 SGD will be charged for a new name badge. Upon handing out a new name badge, the lost badge will become invalid.

Modification of the Congress Programme

The Congress Secretariat and the Congress Organiser reserve the right to modify the programme, which is published as an indication only.

Cancellation of the Congress

In the event that the Congress cannot be held or is postponed due to events beyond the control of the Congress Organisers (Force Majeure) or due to events which are not attributable to wrongful intent or gross negligence of the Congress Organisers, the Congress Organisers cannot be held liable by attendees for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc.

Under these circumstances, the Congress Organisers reserve the right to either retain the entire registration fee and to use it for a future congress, or to reimburse the attendee after deducting costs already incurred for the organisation of the Congress and which could not be recovered from third parties.

General Terms and Conditions for Library Visits

Full-day Library Visits, Malaysia
All Full-day Library Visits to Malaysia require preregistration with a fee and are based on a minimum number of 15 attendees. These visits will take place on a coach with an English-speaking volunteer. Should the minimum number attendees not be reached, the Congress Secretariat reserves the right to cancel the tour and refund the amount paid. Prices may be subject to change for exceptional reasons beyond the control of the Congress Secretariat.

(All buses for Full-day Library Visits to Malaysia, start and end at the entrance of the Suntec Singapore International Convention & Exhibition Centre.)

Notification of Cancellation
Notification of cancellation must be made in writing and sent to the Congress Secretariat Registration Department by email or fax. The notification must include all the relevant information regarding the bank account to which a possible refund may be remitted. If the written notification of cancellation is received before 15 May 2013 the paid fee will be refunded. No refunds will be made for cancellations received after this date. Credit will not be given for unattended library visits.

Definitions

K.I.T. Group GmbH Association & Conference Management is the Professional Conference Organiser appointed by IFLA for the IFLA World Library and Information Congress, 17 - 23 August 2013 in Singapore. The organiser leads the Congress Secretariat and is responsible for registration services, hotel accommodation, sponsorship opportunities, exhibition management and the logistics for social events.